Conference Invitation Letter
The conference organizer issues invitation letters to participants who have completed registration and payment. The letter confirms the participant's registration and expected participation in HLCONF.
The letter supports your visa application but does not guarantee a visa — decisions rest with the embassy.
How to Request a Letter
Register and pay
complete your registration and payment for HLCONF.
Complete the request form
use the attendee's registration email and enter the details exactly as they appear in the attendee's passport.
Receive the letter by email
within 3–5 business days after payment is confirmed and the request details are complete.
Invitation Letter Request Form
These are the attendee's details, even if someone else paid for the registration.
Invitation Letter Questions
Who needs an invitation letter?
Registered participants who need a document confirming their registration and participation, for example for a visa application or institutional approval.
When should I request it?
As soon as your registration and payment are complete. See Important Dates for the registration deadlines.
Can I receive a letter before paying?
No. Letters are issued only after registration and payment are complete.
Why must my details match my passport?
The letter shows the details you provide. Please check them carefully, because a mismatch with your passport may cause problems when you use the letter.
What does the letter include?
The attendee's name and passport details, the conference name, dates and venue, and confirmation of the attendee's registration.
How is my passport information handled?
It is used only to prepare the letter, stored encrypted and deleted 6–12 months after the conference.